The Chairman and the Vice-Chairman elected in terms of paragraph 5 of Article VI of the Regulations, and the ordinary members of the Executive Committee Members mentioned in paragraph 1 (b) of Article VII of the Regulations, shall hold office from the end of the meeting of the General Assembly at which they are elected to the end of the next ordinary meeting of the General Assembly.
The Secretary General shall, upon the request of the Chairman, convene the Executive Committee Members Meeting at least once a year. Letters of invitation, the provisional agenda approved by the Chairman, and any other documents the Chairman or the Secretary General may deem necessary, shall be dispatched to the members of the Executive Committee Members by the Secretary General at least 30 days prior to the date fixed for the meeting.
The Chairman shall preside at the meetings of the Executive Committee Members. In the absence of the Chairman at a meeting of the Executive Committee Members, the Vice-Chairman shall exercise the powers and perform the functions of the Chairman at such meeting.
Eight Executive Committee Members members mentioned in paragraph 1 (b) of Article VII of the Regulations and the Chairman or the Vice-Chairman shall constitute the quorum for a meeting of the Executive Committee Members.
Each member of the Executive Committee Members shall have one vote. Decisions of the Executive Committee Members shall be taken by a majority of votes cast. If a vote is equally divided on a matter, the Chairman of the meeting shall have a casting or a second vote.
Subject to paragraph 2 (a) of Article VII of the Regulations, any vacancy among the members of the Executive Committee Members mentioned in paragraph 1 (b) of Article VII of the Regulations shall be filled from among the Members by a decision of the remaining members of the Executive Committee Members. The member so appointed shall hold office until the end of the ordinary meeting of the General Assembly immediately following his appointment.
The General Assembly shall decide whether the Association shall reimburse the expenses incurred by the members of the Executive Committee Members in connection with their participation at the meetings of the Executive Committee Members, and if it decides to reimburse such expenses, it shall also decide the extent to which such reimbursement shall be made.
